May 2016 Update

Date: 
May 5, 2016

Dear Financial and Administrative Services (FAS) Community,

Please find updates below on the following topics:

May FAS Managers’ Town Hall

The May 4th FAS Managers’ Town Hall highlighted the following topics:

  • Interim Senior Vice Chancellor Teresa Costantinidis opened by reminding us that FAS’ charter in supporting the UCSF mission is through continuous improvement of the UCSF Workplace. FAS has aligned it’s FY17 strategic plan to four themes that interrelate to build, support and improve the UCSF workplace experience:
  1. Infrastructure
  2. Resource Stewardship
  3. Community
  4. Continuous Improvement
  • President and CEO, UCSF Health Mark Laret discussed UCSF Health’s strategic goals and governance model (presentation attached)
  • Mara Fellouris, Executive Director, Strategy and Business Transformation, gave an update on Program Management Office (PMO) efforts to support FAS’ continuous improvement theme, including (link to details on how you can join):
  1. Lean Learning Brown Bag series
  2. UCSF Continuous Improvement Salesforce Chatter Group
  3. The UCSF Business process improvement website (improve.ucsf.edu)
  • Colleagues from across FAS provided an overview of three strategic infrastructure initiatives critical to the UCSF mission and transforming how we work:
  1. Open Plan Workspace Planning – lessons learned from Mission Hall to apply in the future
  2. Mission Bay & Dogpatch Projects – an overview of seven upcoming projects
  3. Space Management System – new system to improve space utilization

Next Staff Engagement Survey - January 2017

UCSF announced that the next Gallup Staff Engagement survey will be in January 2017. The longer period between surveys (just over 18 months since the spring 2015 survey) is intended to allow for more time for work teams to make progress on engagement action plans.

We are proud to announce that FAS is complete with action planning. Individual FAS work teams have developed 183 action plans to address engagement items important to their work environment. Ask your supervisor if you have questions about your team’s staff engagement action plan. Keep up the great work! Link to Staff Engagement Resources.

Staff Learning Opportunities

To stay informed about upcoming learning and development offerings, be sure to subscribe to Campus Events at http://learning.ucsf.edu/events-cp. If you have questions, please write to [email protected]. Below are just a few highlights:

  • Webinar - May 10 from 9-10am – “How to Develop and Enhance Your Success” - The UCSF Learning & Organization Development department is offering a webinar on how to maximize staff development. It will provide an overview of the numerous resources available.  Registration is open in the UC Learning Center.  Enter "develop and enhance" in the search field.
  • Online Learning 24/7 - An online resource was recently introduced to support learning and development for all staff and managers. It includes hundreds of free e-courses and videos on numerous topics, which are available to you online, twenty-four hours a  day. To learn more and begin exploring the catalog of these, please visit the website.

UC Walks – May 18th

Walk at the same time as thousands of UC students, faculty and staff and get a free UC Walks T- shirt (while supplies last)! Walking events will be held at nine UCSF locations from 11am to 1pm on Wednesday, May 18, 2016. For more information, please visit http://livingwell.ucsf.edu/events/uc_walks_day_2016

Check out last year's UC Walks Day video here!

America To Go – Managed Catering Program

In 2015 Supply Chain Management (SCM) and the Controller's Office launched the America To Go managed catering program for on-campus catering events. The ATG Punch-out within BearBuy makes purchasing catering quick and efficient. ATG offers menus from the University’s contracted caterers and restaurants, allowing users to conveniently build catering orders through one site. For more information, please visit Supply Chain’s ATG website.

Audit Awareness

May is International Internal Audit Awareness Month. Come learn what Audit and Advisory Services can do for you! Meet your Audit and Advisory Services team, ask questions, and learn more about the services we provide.

May 10th – 12th 11:00am-2:00pm

  • Medical Sciences Building – May 10
  • Laurel Heights View Café – May 11
  • Rutter Center – May 12

Q3 Strategic Initiative Status Report

Please follow this link to see where we stand on FY16 FAS strategic initiatives.