Keeping the Supply Chain Flowing
Supply Chain Management (SCM) shared a snapshot of the hard work happening all across their department and how their colleagues are keeping needed supplies flowing to keep essential services running at UCSF:
“Drop-everything” procurement orders
“Rosemarie Hughes did at least 10 high-stress, drop-everything procurements: thermometers, sanitizers, phones, printer cartridges, Clorox bleach systems and janitorial products. She fielded orders all weekend, from 6:30am to 6pm. Even on her previously scheduled vacation day, she still placed several high-profile orders. Rose carried us on her back for the earliest stage of the Emergency Operations Center (EOC) when things were craziest and stress was highest.”
Turning housing into a hotel on the fly
“Yvette Villa-Carlos had the single hardest order I've ever seen. She was tasked with buying the materials to turn 600 Minnesota into a hotel for quarantined people. We worked with Leslie Santos in CLS (who was amazing!) to figure out supplies, coming up with a 20-line list of things such as bed sheets, towels, silverware, drinking glasses–everything someone needs to minimally live in our dorms. She called around, found suppliers and bought the needed items on procurement cards (P-Card)/Purchase Order, getting everything identified, sourced, procured and delivered within three days.”
Lightening the load for others
“Maria Mazzei has volunteered to help reduce the backlog of requisitions, and is now working with Joel Ross to process non-essential requests so the rest of the team can focus on EOC requests.”
Keeping timely pay cycles
“Marcus Campbell from our Disbursements team has been so helpful during this outbreak. While most of the SCM staff is working remotely, Marcus has been going into the office to finish pay cycles to ensure all payments go out on time.”
Expanding purchasing power for the EOC
“Stephanie Shang worked closely with US Bank to quickly issue 14 EOC P-Cards to our procurement team. She worked with them on proper setup of the cards, purchase limits and getting the cards issued and distributed to the buyers in about a week, a process that can normally take up to several weeks. Stephanie and Carlos Zepeda also coordinated and provided P-Card training.”
Sourcing scientific materials for COVID-19 testing
“Dean Shehu's prior career as a Polymerase Chain Reaction (PCR) reagent product manager for multiple companies has paid off, as PCR reagents are critical components in COVID-19 testing. Dean has been working directly with scientists on campus (the UCSF Biohub) to identify the reagents we need to keep testing our community for COVID-19. He helped figure out the right products, part numbers, quantities, and he built the direct materials list that went to the EOC. His help was crucial as there are few individuals within UCSF administration with the expertise to support campus in this way.”