SVC STAR Award Nomination Information

The SVC STAR Award recognizes FAS employees for sustained, exceptional performance and significant contributions benefiting UCSF values and priorities, including contributions to the FAS True North which is perfectly aligned to support UCSF excellence. This award includes an achievement-level cash reward per the Campus STAR program guidelines. 

Some specifics

• The SVC STAR Achievement Award will be presented at the December FAS All Staff Town Hall. 
• This award includes a $7500 achievement level reward (or up to 10% of salary) per the Campus STAR program guidelines. 
• As many as four (4) nominations will be selected per year to preserve a high level of prestige. 
• The intent is to honor and recognize exceptional performance and significant contributions that are sustained over an extended period of time (a minimum of six months), with at least a portion occurring in the current fiscal year. 

Each FAS department (FET level) can nominate up to two employees, preferably in each category (P3 and below and CX; and P4 and above). Departments should consider all levels of staff and are encouraged to submit at least one nomination in recognition of an individual contributor (P3 or below and CX). Due by the end of the day Monday, October 7, 2024. Nominations will be vetted by the SVC STAR Committee and a recommendation will be sent to FET via email.   

SVC STAR Nomination Guide FY25

SVC STAR Award Nomination Form FY25

SVC STAR Award Sample Nomination Form

Download the SVC STAR Nomination Form

Criteria | Key Dates | SVC STAR Award Selection Committee 

What do you need to submit an SVC STAR Award nomination? 

• STAR Nomination Form specifically addressing the five criteria.  
• Complete the True North statement add-on form add-on form answering criteria 5: Benefit of Contribution to FAS True North – How did the nominee’s contribution substantially benefit the FAS True North Pillars (Our People, Customer Experience, Safety, Resource Management & Stewardship, Innovation)? 

Provide a brief description of the specific reason for nomination for an SVC STAR Award:

1. Time – For what period of time was the nominee’s effort sustained to perform exceptionally (minimum of six months is required for an achievement level award)?     
2. Base of Operation – Assess the nominee’s contribution in proportion to their position’s capacity to make an impact. (Some employees in higher level positions/jobs may have a greater capacity to contribute more visibly than those in lower level positions).  =
3. Exceptional Performance – How did the nominee demonstrate exceptional performance that consistently exceeded goals and work expectations in quantity and/or quality?   
4. Benefit of Contribution to Chancellor Goals or PRIDE Values – How did the nominee’s contribution substantially benefit the Chancellor’s four goals (Foster Innovation; Build value-added partnerships; Bolster financial resiliency; Nurture UCSF’s culture and empower its people) and/or Pride Values Professionalism, Respect, Integrity, Diversity and Excellence.  
5. Benefit of Contribution to FAS True North – How did the nominee’s contribution substantially benefit the FAS True North Pillars (Our People, Customer Experience, Safety, Resource Management & Stewardship, Innovation)? 

Professionalism: To be competent, accountable, reliable and responsible, interacting positively and collaboratively with all colleagues, students, patients, visitors and business partners.
Respect: To treat all others as you wish to be treated, being courteous, kind and acting with utmost consideration for others.
Integrity: To be honest, trustworthy and ethical, always doing the right thing, without compromising the truth, and being fair and sincere.
Diversity: To appreciate and celebrate differences in others, creating an environment of equity and inclusion with opportunities for everyone to reach their potential.
Excellence: To be dedicated, motivated, innovative and confident, giving your best every day, encouraging and supporting others to excel in everything they do.

ACTION 

DATE 

SVC STAR Award nominations due

Monday, October 7, 2024 

STAR nominator interviews  

Tuesday, October 8-
Friday, October 11, 2024 

SVC STAR Committee introductory meeting and unconscious bias training (Meeting 1)

Before October 14, 2024 

Committee members submit comments and nomination ranking 

TBD - before the selection meeting 

SVC STAR selection/voting  (Meeting 2)  

TBD, By November 6, 2024 

Write up recommendations and send to FET   

Early November 2024 TBD

FET approval of four finalists and send to SVC STAR Committee  

Early November 2024 TBD

Deadline to submit and approve the Achievement Awards to HR (PCMA) 

November 18, 2024

Watchlist of four finalists  - HR to verify eligibility 

November 2024

Case submitted to TSU (TSU submits to UC Path)  

November 2024

Inform SVC STAR awardees via Docusign letter from SVC  

End November 2024

Award payout/payroll date   

December 11, 2024

Public recognition at FAS Managers’ Town Hall 

December 9, 2024

• Award payout will be less usual individual taxes
• Cumulative awards of over $5k in a year require advance HR approval.
• Recipients cannot receive more than one award for the same contribution.
• For contributions spanning shorter durations, consider other recognition programs including STAR SPOT awards, recognize.ucsf.edu or non-cash awards such as gift cards up to $7

• Ally Jalali, UCSF Finance 
• Cristina Morrison, Office of the SVC
• Kelly Graff, UCSF Program Management Office (PMO)
• Pam Su, Campus Life Services
• Salesh Sharma, Audit and Advisory Services   
• Wailun Shiu, UCSF Police 
• Kim LaPean, Office of the SVC, non-voting member, chair
• Tiffany Criger, Office of the SVC, non-voting member 
• Klint Jaramillo, Office of the SVC, training