Sent on behalf of Sheila Antrum, Senior Vice President and Chief Operating Officer, UCSF Health and Erin S. Gore, Senior Vice Chancellor of Finance and Administration
Dear Colleagues,
We announced in May that UCSF is deploying a new state-of-the-art system in early 2025 called MyTime that will bring streamlined timekeeping and scheduling capabilities to UCSF and UCSF Health.
MyTime will replace four of our current enterprise systems – HBS for time and attendance, Clairvia, StaffReady, and OnOrOff for scheduling. This integration will modernize the way we manage timekeeping tasks across the campus and health system by easing manual processes through automation and creating a better user experience.
MyTime will also provide new tools that make it easier for you to accurately capture, validate, and get credit for the hours that you work. All employees will benefit from the system’s modern features, including an optional mobile app for timekeeping, scheduling, and requesting leave.
We want you to be prepared for the changes that will come with the transition to MyTime next year. Specifically, we would like to call out the following timekeeping changes that will affect non-exempt (hourly) employees across the campus and health system:
- Timekeeping: All non-exempt (hourly) employees will be expected to clock in and out for scheduled shifts and meal breaks using new timeclocks, kiosks, UCSF computer workstations, or optionally, from mobile devices.
- Attestation: Non-exempt employees will be asked to complete an attestation or confirmation of time entries captured for each shift during the new clocking process.
- Rounding: We will continue rounding to the nearest quarter hour for clocking in and out at the beginning and end of each shift. Please note that when clocking in and out for meal breaks, exact times will be recorded without rounding.
We know you will have questions about these and other changes anticipated with the MyTime system. You can find more information, including answers to common questions, on the MyTime website.
We will continue to share ongoing updates with you as this initiative moves forward, including updates about specific impacts for different employee groups. If you have questions, please email [email protected].
Sincerely,
Sheila Antrum
Senior Vice President and COO UCSF Health
Erin S. Gore
Senior Vice Chancellor
Finance and Administration