FAS Value Improvement Program Overview – FY 22-24

FAS Value Improvement Program Overview – FY 22-24 Project Name 

Lead 

Sponsor 

Goal 

Financial Management Dashboard 

Zuleikha Shakoor 

Irene McGlynn 

Create better financial management by creating efficient tools to monitor all financial risk indicators to identity and determine the root cause and correct or mitigate these risks. 

Autoclaves as a Service 

Eli Perszyk 

Paul Landry, Gail Lee 

Adopt a centralized business model where autoclave services are provided to academic research, operations are maintained at a high level, risk to staff is minimized and the equipment is operated with minimal utility consumption. 

UCSF Lactation Rooms and EMS Scheduling Screens 

Caroline Carter

Cathleen Stugard

Adopt and install EMS scheduling screens for lactation rooms to increase productivity and solve problems related to disrupted workflow and internal services. 

Campus Life Services Website Overhaul 

Jane Huynh, Brian Cosgrove 

Cindy Yoxsimer 

Update the CLS website Infrastructure to comply with UCSF’s updated standards and improve security, accessibility, and customer service. 

Commissioning Manual 

James Comte 

Cesar Sanchez, Paul Laundry 

Finalize and deliver a commissioning manual to Facilities related Real Estate Projects to lower cost to operations by improving processes and eliminating wastes in construction. 

Facilities Services Incident Notification Tool 

Kate Shimshock 

Cesar Sanchez 

Identify and implement an incident notification tool with scalable, relatable and user-friendly incident notification system. 

Lab Services Initiative-Equipment Moves, Adds, Changes 

Patrick Borg 

Cesar Sanchez 

Improve communication of procedures related to lab equipment deliveries and installation to mitigate unplanned equipment orders, service fees, and frustration. 

UCSF Campus Custodial Staff Injury Reduction 

Billy Reynoso 

Cesar Sanchez 

Reduce work-related injuries related to improper body mechanics, physical environment, and lack of safety awareness. 

Mission Bay Lab Plastics Recycling 

Daniel Chau 

Billy Reynoso, Gail Lee 

Increase diversion rate of lab plastics from going into the landfill by purchasing lab consumables made from recycled plastics and eventually creating a closed-loop process by having the same company recycle non-hazardous lab plastics. 

Implementation of Mobile License Plate Recognition (LPR) Technology 

Joe Braucher 

Amit Kothari 

Implement Mobile License Plate Recognition (LPR) to reduce inefficient manual processes, improve customer experience and employee satisfaction. 

Shannon Turner 

Adopt an automatic journal approval process to reduce costs and effort to credit card journal approval processes. 

Creating Value through Improved A/R Process 

Penny Mitchell 

Ellyn McCaffrey, Christine Chiang 

Reduce the time it takes to identify and transfer unapplied payments to reduce the number of problematic deposits. 

Procurement Contract Management, Storage, Entry 

Susan Riddle 

Andrew Clark, Vanessa Wong 

Create standard and efficient processes for procurement contract management in order to address growing backlog. 

Supplier/Vendor Diversity Database Synchronization 

Marliz Copado 

Andrew Clark, Vanessa Wong 

Create a supplier diversity and inclusion program to promote procurement from small, local and diverse businesses. 

Accessibility Available to all UCSF Website Visitors 

Jill Wolters 

John Kealy 

Prioritize efforts to make all public-facing websites accessible to all website visitors, reducing opportunities for litigation. 

Password Change Self-Service Support 

Erik Wieland 

Jane Wong 

Raise awareness of the self-service password management tool in order to reduce password related IT tickets. 

Untapped 

Emma Sebastian 

Jane Wong 

Adapt AI assisted software to provide insight on employee technical skills to guide growth and development, staff in-demand projects requiring specialized skillsets and improve employee satisfaction. 

Security Guard Optimization 

Eric Banares, Brian Perry 

Mike Denson 

Utilize roving security guards after normal business hours to increase safety by reducing incidents related to unauthorized access, reduce crime in Mission Hall, and allow vendor’s access for deliveries. 

FAS Admin Space Optimization 

Becky Daro 

Erin Gore 

Reduce unused office space freed up by the shift to working from home by consolidating FAS offices and relinquishing unused space.