Sent on behalf of Sheila Antrum, Senior Vice President and Chief Operating Officer, UCSF Health and Erin S. Gore, Senior Vice Chancellor of Finance and Administration
UCSF Community,
It’s time to prepare for the launch of MyTime, our new integrated timekeeping and scheduling system. MyTime will go live on May 11, 2025, and we need you to take steps to get ready.
MyTime, which is replacing the HBS Timekeeping System, will bring to UCSF a modern experience that will help all employees accurately capture and validate their time worked and time off.
The MyTime project team has created a self-paced training program that will walk you through what you need to know and do to complete timesheets, manage your time off requests, view your schedules, and more. It’s your responsibility to complete the required training to ensure you feel confident and prepared for go-live.
Start Your MyTime Training Today!
Self-paced eLearning for all employees is now available in the UC Learning Center (MyAccess login required).
- Hourly (non-exempt) employees are required to complete Timekeeping for Hourly Non-exempt Employees (MYTIME_100)
- Salaried (exempt) employees are required to complete Timekeeping for Salaried Employees (MYTIME_101)
For details on your required training and answers to common questions, visit the all employee MyTime training page. If you do not believe you are able to complete training during your regular work hours, please talk to your manager.
Note: Campus employees who do not currently use the HBS Timekeeping System are not transitioning to MyTime. This includes Medical Residents using MedHub and academic appointees without salary. If you have questions, ask your manager or department administrator.
Key MyTime Dates
- By noon on April 21: Submit and approve HBS time-off requests to ensure they transfer to MyTime.
- Beginning April 28: Employees may download the mobile app to get ready for go-live.
- May 11: Employees paid biweekly will start using MyTime with the biweekly pay period beginning Sunday, May 11, 2025.
- June 1: Employees paid monthly will start using MyTime with the monthly pay period beginning Sunday, June 1, 2025.
Find additional transition details, answers to common questions, and more on the MyTime project web page.
Your participation in training is essential to a smooth transition and a successful rollout. Thank you for your commitment to improving our systems at UCSF.
Sincerely,
Sheila Antrum
Chief Operating Officer
Senior Vice President
UCSF Health
Erin S. Gore
Senior Vice Chancellor
Finance and Administration