Dear Members of the UCSF Community,
After careful consideration and in consultation with the Office of the President, UCSF leadership has determined that the implementation of UCPath is essential and we will be proceeding with our June 1, 2020 launch. UCPath replaces our antiquated payroll and personnel system with modern technology that can accommodate future growth and changes to our organization. UCSF is one of only three locations systemwide that have not yet converted to UCPath.
The COVID-19 crisis brings ongoing challenges to our entire organization. UCPath implementation and training plans have been modified to meet the requirements of our new reality and to minimize impacts to our frontline care providers.
- For most employees, a few preparatory actions are recommended but none are required unless you need to make changes in At Your Service Online (AYSO). Changes to personal information, direct deposit, and withholding must be made in AYSO by April 23.
- Managers and supervisors should review the cutover schedule for changes to human resources and payroll deadlines through June 1.
- Some campus employees will be entering or approving actions directly in UCPath. These campus employees (not applicable to UCSF Health employees) will be notified about their training requirements and should begin their online training.
Action checklists are available to guide you through the steps you can take to get ready for UCPath. Checklists are tailored to provide the essential actions needed for key groups: employees, academic appointees, managers and supervisors, and UCPath transaction initiators and approvers.
Important Dates
April 21, 2020
- Revised deadline for submission of monthly timesheets in HBS for the April time period
April 23, 2020
- Revised deadline for approval of monthly timesheets in HBS for the April time period
- Last day to make changes in At Your Service Online (AYSO). Note that your home address will be the mailing address for those receiving paper paychecks.
- Deadline to sign up in AYSO for direct deposit for June paychecks. Employees who receive paper paychecks should consider signing up for direct deposit now to avoid mailing delays.
May 11, 2020
- Virtual Town Hall for all employees (attendance is optional)
June 1, 2020
- UCPath online available to all UCSF paid employees
- First monthly paycheck generated by UCPath
June 10, 2020
- First biweekly paycheck generated by UCPath
For More Information
The UCPath at UCSF website is your primary source for up-to-date information about UCPath. There you can find details about how UCPath will affect you, access your action checklist, review frequently asked questions, see the cutover schedule, and read news including the Chancellor’s November 2019 message about UCPath.
Thank you for everything you are doing in these challenging and fast-changing times. Working together we can overcome this public health challenge, taking pride in the crucial part we are playing to do what is best for the health and safety of our employees, our community, and our patients.
Sincerely,
Paul Jenny
Senior Vice Chancellor
Finance and Administration